Programme Officer
About CBM
CBM (registered as CBM Christoffel-Blindenmission Christian Blind Mission e.V.) is an international development organization committed to improving the quality of life of persons with disabilities in the persons communities of the world. Based on our Christian values and more than 100 years of professional expertise, we address poverty as a cause and a consequence of disability. We work in partnership to create an inclusive society for all.
These are your responsibilities
Main Tasks
Project Development:
- Responsible for the development of project ideas, project design; concept note, log frame, proposal narrative and activities for budget planning
- Identify Partners in alignment with Country Director, Fundraising teams and Initiative
- Collaborate with and support the Partner Portfolio team in planning and conducting partner assessments and addressing identified gaps related to programmes and governance.
- Preparation and onboarding of partner (Kick off workshops; explanation of CBM's and donor specific tools, processes, and reporting calendar).
Partner Capacity Building
- Conduct Partner Programmatic Capacity building events/ trainings
- Support the CD in Bi-annual/annual review meetings with multiple partners
- Coach and mentor partner staff in financial management, budgeting, compliance, and reporting.
Project Coordination & Quality Assurance
- Coordination with partners on agreed activities and timelines. Ensure activities are carried out by the partner as per agreed timeline; communicating with partners on project progress; guidance to partners on implementation issues.
- Manage Budget and/ or activity change requests: Alignment/discussion with partners, analysis of budget or activities and managing deviations, communication and coordination with relevant divisions
- Identify financial risks such as fraud, weak partner capacity, or low burn rates and develop mitigation actions and integrate same into programme risk registersMonitoring,
Evaluation and Learning
- Conduct monitoring visits to Partners: Remote or travel on-site. Pre-arrangements and coordination with partner, ToRs development, documents check (including a high-level check of key vouchers), stakeholder meetings, debrief, monitoring report, follow up on agreed actions.
- Evaluations: ToRs development, consultant recruitment, capturing and dissemination of learnings; follow up on actions.
- Knowledge and Learning management: Documentation, dissemination, and representation of learnings/best practices - internal & external.
Reporting & Audit
- Project Reporting: Review and finalize all reports, programmatic and financial
- Check activity and budget status to calculate forecast and Request of Funds
- Ensure compliance with donor requirements and organizational policies.
- Audits: follow up on programmatic and governance related actions.
- Track expenditure trends, burn rates, and identify underspending or overspending early.
- Monitor cash forecasts, fund requests and disbursements to ensure liquidity for programme needs.
Compliance & Risk Management
- Risk Identification and Mitigation: Identify project risks/ issues and develop mitigation plans. Ensure implementation, monitoring, and follow-up.
- Compliance assurance: Ensure that implementing partner has programmatic systems, processes, and capacities in place to guarantee compliance with CBM requirements.
- Support in implementation of Partner Assessment programme and governance related recommendations and actions.
- Review monthly or quarterly budget vs actual (BvA) reports with programme managers.
Project Administration in ERP System (PROMIS/ NGO Online)
- Set up of project in PROMIS and ensure project related data in PROMIS is kept updated during implementation and completion.
- Timely Forecasting, Budget adjustments in system considering unspent funds & unimplemented activities, maintain monitoring system and carryout required status updates (forecasts, cost plan revision, upload of reports, Quick Status Review) etc.
Internal Alignment & External Stakeholder Management
- Ensure internal alignment with relevant stakeholders
- Represent CBM on behalf of Country Director and upon delegated responsibility to external stakeholders
These are your qualifications
- Bachelor’s degree in project management, International Development, or equivalent
- Experience in project management within the I/NGO sector, or equivalent
- Ability to plan, execute, and oversee projects, ensuring they meet objectives and are completed on time and within budget. Well versed in project management tools and methods (iPCM, Log frame, monitoring tools)
- Skills in managing multiple programs, including coordination, monitoring, and evaluation.
- Knowledge in specific thematic areas relevant to the organization's mission.
- Proficiency in analyzing and forecasting financial and programmatic data to inform decision-making and improve program outcomes.
- Excellent written and verbal communication skills to effectively convey information to stakeholders.
- Strong ability to collaborate and interact with diverse groups, including team members, partners, and beneficiaries.
- Ability to identify issues and develop effective solutions.
- Skills in managing program budgets and ensuring financial accountability.
- Professional proficiency in English, any additional language will be an added advantage
Flexibility to adjust to changing circumstances and environments. - Understanding and respecting cultural differences to work effectively in diverse settings.
- Ensuring accuracy and thoroughness in all aspects of program management.
- Willingness to commit and adhere to CBM’s values and Child Safeguarding Policy
- Reflect CBM values in daily work.
What we offer
- A meaningful position with a lot of creative freedom in the world's leading organization in the field of Disability Inclusive Development
- A fair salary and other social benefits based on the local conditions in the country you apply for
- An approachable, agile organization with self-reliant people in a diverse and collegial team and great team spirit
How to apply
A letter of motivation, CV and relevant (work) references complete your application.
We look forward to receiving your application!
Your contact person: Regina Kagwiria
We would like to further promote diversity in our teams and therefore welcome applications from people of different ethnic and social backgrounds, religions and world views, different ages and genders, and especially from people with disabilities.
