About CBM
CBM (registered as CBM Christoffel-Blindenmission Christian Blind Mission e.V.) is an international development organization committed to improving the quality of life of persons with disabilities in the persons communities of the world. Based on our Christian values and more than 100 years of professional expertise, we address poverty as a cause and a consequence of disability. We work in partnership to create an inclusive society for all.
CBM seeks to recruit a Programme Finance Manager based at the CBM Ethiopia Country Office. The position holder will lead the country office Programme Finance in line with organizational policy. Develop and/ or review project budgets and financial proposals for submission to a variety of agencies, such as government, foundations, corporate and private donors. Responsible for designing, budgeting, implementing and monitoring the grants to support the target communities and in-line with donor requirements.
This position is only filled locally. With contractual conditions of the respective country. An expatriation is not intended.
These are your responsibilities
The Programme Finance function provides a key supporting role to the POs (overall accountable for projects) in ensuring effective financial management, compliance, and financial capacity building across CBM’s partner portfolio. The role focuses on supporting project oversight, risk management, monitoring and reporting on partner finances, implementing CBM’s policies throughout the project finance cycle, and strengthening financial systems and practices in line with donor and local regulatory requirements.
Programme Finance Manager line manages Programme Finance Officers.
· Develop and/ or review project budgets at the planning stage, focusing on overall compliance with donors and local regulations (taxes, social security etc.).
· Collaborate with and support the Partner Portfolio team in planning and conducting partner assessments and addressing identified gaps related to finances.
Partner Capacity Building
· Develop and implement capacity-building initiatives for partner project teams, focusing on financial management (including financial reporting, budgeting, creating a framework for preparing financial statements etc.), procurement policies and procedures, forecasting, compliance, and internal controls that meet donor’s and CBM guidelines.
· Conduct workshops, coaching sessions, and one-on-one training for partner finance staff on the topics mentioned above.
· Promote continuous improvement in financial processes to enhance efficiency and transparency.
Project Coordination & Quality Assurance
· Review project-related financial statements, including Income and Expenditure Statements (I&E), balance sheets, bank reconciliation and cash flow statements.
· Assist partner in developing a procurement plan
· In case the CO is involved in project related procurement, support the PO in
· Development of a procurement plan including ToRs
· Conducting the financial analysis of the bids
· Ensure timely payment transfers for projects after completing all review checks.
· Support partners in responding to donor financial queries.
· Ensure effective coordination on financial matters between the Country Office, International Office, and Implementing partners.
· Provide a financial overview of programmes to the Country Director
· Maintain up-to-date documentation related to project finances
· Conduct financial monitoring visits (remote and in-person) of every project at least once a year to ensure compliance and provide corrective action guidance. During the visits conduct:
· Sample voucher checks to verify data accuracy, compliance with policies (including procurement), and quality of documentation (invoices, quotations, taxes/VAT).
· Detailed eligibility checks and proper accounting of expenses.
· Review project financial Reports (quarterly and annual) to:
· Ensure reconciliation of financial reports with bank statements and project accounts.
· Prepare for monitoring visits.
· Support the PO in analyzing budgets against actual expenditure
· Review and analyze forecasts in collaboration with the PO.
· Coordinate internal and external audits for partner projects with the relevant PO and CD
· Draft terms of reference for auditor selection and support CD in timely hiring of auditors
· Follow up on the implementation of complex audit recommendations related to accounting, legal, and tax compliance.
· Close audit action points based on a review of the work done.
Compliance & Risk Management
· Identify and assess financial risks, providing timely recommendations for mitigation to POs.
· Ensure partner compliance with local regulations (tax laws, labor laws, other regulations applicable to NGOs), and donor specific financial requirements.
· Monitor evolving tax regulations and support partners in meeting legal obligations.
· Close compliance-related action points based on a review of the work done.
· Line management of Project Finance Officers(s) Model and promote the inclusion of people with disabilities in the programme team in the Country Office.
· Modelling and promoting positive behavior with team members
· Participate as required in response to the various forms of misconduct as guided by CBM applicable policies
· Participate and actively contribute to learning platforms in the region and at the international level within CBM upon request, and make recommendations for enhancements to relevant policies and procedures to create operational efficiencies
· Comply with all the safety and health procedures and requirements at all times ensure your own safety and health and that of other people who may be affected by your acts or omissions at CBM.
· Carry out role-specific responsibility to safeguard children and adults at risk (as guided by CBM’s respective policies).
· Ensure that all activities conducted within scope of work or as an employee with CBM comply with the IT and data protection principles
Responsibilities and Authority
· Actively participate as a member of the Senior Management Team in the Country Office.
· May deputise for the Country Director.
· Other duties and responsibilities as may be assigned by the Country Director.
· Other responsibilities applicable as per the current Authority Matrix
These are your qualifications
· Education: Bachelor’s degree or master’s degree in finance, Accounting, or equivalent
· Experience: at least 6 years of experience within the I/NGO sector, or equivalent
· Financial Management: Proficiency in budgeting, financial reporting, and accounting principles.
· Grant Management: Experience with managing grants, including compliance with donor regulations and reporting requirements.
· Analytical Skills: Ability to analyze financial data, identify trends, and make informed decisions.
· Risk Management: Skills in identifying and mitigating financial risks, ensuring the integrity of financial operations.
· Software Proficiency: Familiarity with financial software and tools, such as QuickBooks, SAP, or other accounting systems.
· Languages: Professional proficiency in English, local language highly appreciated.
· Communication: Strong verbal and written communication skills to liaise with stakeholders, donors, and team members.
· Team Collaboration: Ability to work effectively with project teams, providing financial insights and support.
· Capacity Building: Skills in training and supporting partner staff in financial management practices.
· Leadership: ability and skills to line manage individuals
· Attention to Detail: Ensuring accuracy in financial records and reports.
· Integrity: Upholding ethical standards and transparency in financial dealings.
· Adaptability: Flexibility to work in diverse and dynamic environments, often with limited resources.
· Problem-Solving: Proactive in identifying issues and developing solutions to financial challenges.
· Identification with Christian values and the mandate of CBM
