Executive Assistant

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About CBM

CBM (registered as CBM Christoffel-Blindenmission Christian Blind Mission e.V.) is an international development organisation committed to improving the quality of life of persons with disabilities in the persons communities of the world. Based on our Christian values and more than 100 years of professional expertise, we address poverty as a cause and a consequence of disability. We work in partnership to create an inclusive society for all.
 
About the role:
To provide essential administrative support to the Program Development &Implementation Director and Program Development &Implementation  Global Heads (PDI). This role is pivotal in ensuring the seamless management of the PDI Director's calendar and activities, enabling efficient operations and effective coordination across key functions.

These are your responsibilities

  • Proactively organize and maintain the Global PDI Director ’s as well the 2 Global heads’ diaries.
  • Ensure smooth execution of Global PDI Director initiated external events through planning, logistics, and preparation of background materials.
  • Lead and coordinate organizing internal and external meetings on behalf of the Global PDI Director.
  • Preparation of travel and accommodation arrangements, manage travel expenses for the Global PDI Director.
  • Compiling and preparing reports, presentations, minutes and other correspondences as requested.
  • Monitoring and follow-up of processes, projects and activities related to work packages as assigned. 
  • Advice the Global PDI Director of matters requiring personal attention, with associated deadlines.
  • Managing routine correspondence on behalf of the Global PDI Director; dealing with matters requiring attention or referring them to the appropriate person in the absence of the Global PDI Director.
  • Liaise with relevant teams to ensure Global PDI Director s active engagement in social media, documentation of important meetings and events (photos), and sharing of important calendar events
  • Operate communication software in conference rooms, and host conference and video calls effectively
  • Filing and record keeping.

These are your qualifications

  • Relevant university degree in social sciences, project management, business administration, or related field.
  • Professional experience of 5 years in a similar role.
  • Fast and accurate minute taking skills, shorthand skills preferable.
  • Discretion and confidentiality.
  • Ability to prioritize work and meet deadlines.
  • Mature, dependable self-starter who follows through on tasks.
  • Excellent written and oral communication in English.
  • Ability to communicate effectively at various levels within the organization.  
  • Proven good organizational and coordination skills. 
  • A high level of autonomy and flexibility.
  • Ability to work diplomatically and with sensitivity with individuals from a variety of cultures, professions and personal backgrounds. 
  • Advantage of lived experience with disability.
  • Willingness to adhere and commit to CBM’s Values and Safeguarding Policy.
  • Excellent computer skills in the use of Microsoft office suite 

What we offer

  • A meaningful position with a lot of creative freedom in the world's leading organisation in the field of Disability Inclusive Development
  • A fair salary and other social benefits based on the local conditions in the country you apply for
  • An approachable, agile organisation with self-reliant people in a diverse and collegial team and great team spirit

How to apply

Please apply exclusively online via our applicant portal (see APPLY NOW).
A letter of motivation, CV and relevant (work) references complete your application.


We look forward to receiving your application! 

Please apply exclusively online via our applicant portal (see APPLY NOW).
A letter of motivation, CV and relevant (work) references complete your application.
 
We look forward to receiving your application! 
 
Your contact person: Ms. Regina  Kagwiria
 
We would like to further promote diversity in our teams and therefore welcome applications from people of different ethnic and social backgrounds, religions and world views, different ages and genders, and especially from people with disabilities.
 
*Suitability is decisive, gender is irrelevant!